The idea in one line
Filing systems fail because filing is a chore. A room per project isn't filing - it's parking. Drop the thing in the room it's obviously about, close the tab, and find it later by opening the room it's obviously in. No tags, no folders-inside-folders, no template. A MoveMyWork workroom is a chat panel, a Files tab, a To-Do tab and a whiteboard, for one subject, on every device. That shape does most of the work.
If you want the pitch rather than the method, it's on the organising-your-projects page.
What earns a room
A subject gets a room when two things are true:
- It has more than a handful of things. One link is a clipboard job, not a room. Six links, two PDFs and a list is a room.
- It has more than one kind of thing. Files and links and to-dos and a sketch. If it's only files, a folder on your laptop is fine. If it's only tasks, a to-do app is fine. A room earns its keep when the kinds mix - which is most real projects.
Good candidates: a house move, a trip, a side project, a course, a wedding, a job hunt, a car you're buying, a garden you're redoing. Things with a beginning and an end and a pile.
What doesn't
- A single thing in transit. A link from phone to laptop is what the clipboard is for. Don't make a room called "Links".
- "Misc". A room for everything is the chat with yourself again, with extra steps. If something doesn't belong to a subject, it's probably clipboard history, and clipboard history is searchable.
- Categories with no end. "Ideas" and "Reading" can work as standing rooms if you're disciplined, but they drift into piles. Prefer the specific: "Side project ideas" gets emptier as ideas become projects, and that's healthy.
Setting one up, in thirty seconds
- Name it after the subject, in the words you'd use out loud. "House Move", not "Relocation 2026".
- Don't create folders yet. Add them in the Files tab when a pile has visibly formed; two or three is the usual end state.
- Pin the anchor. The one link or note you'll open most - the listing, the course page, the brief - goes in the chat and gets pinned to the top.
- Add the to-dos with dates. Only the ones you'd forget. The ones you'd remember anyway are clutter.
That's the setup. The whiteboard is there when a sketch would say it faster than a paragraph - a layout, a route, an argument.
The parking rule
Whatever device you're holding, the thing goes in the room now, not later. Copy the link on the phone, open the room, paste it into the chat. Drag the PDF into Files on the laptop. Photograph the receipt straight into the room. The habit that makes this work is the same one that makes the chat-with-yourself work - it's just that the message now has an address. Later is when things get lost.
When a project is done
There's no archive button, deliberately. When a project ends, download the Files tab as a zip if you want to keep the paperwork, then delete the room. The links and notes were for the project; they go with it. This matters on the free plan, which includes three active rooms (owned or joined) - finishing things is how you make space for the next one. Pro removes the limit if you'd rather keep old rooms around.
When a solo room stops being solo
Nothing changes. Share the six-character code or the QR, the other person joins, and everything you've parked is there for them. You can set the room to need your approval before anyone gets in. Solo was never a separate mode - it's a room with one person in it so far.
Honest limits
Links, notes and to-dos in a room never expire. Files on the free plan are kept for 30 days from upload - fine for a project measured in weeks, not for a years-long archive - and Pro keeps them indefinitely. Storage is 3 GB on free, 100 GB on Pro. It's a website, not a native app: on a phone it runs in the browser, or from a Home Screen icon. And if you're the kind of person who wants backlinks, databases and a template gallery, this isn't that, and it isn't trying to be.
Worked examples
- Organise a house move in one place
- Plan a trip in one place
- Stop keeping notes in your chat with yourself